Administrative Assistant - Guardian/Conservator
Summary/Objective
The administrative assistant position performs overall coordination of activities and operational tasks as needed by the Guardian/Conservator program.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform theessential functions.
- Support the department manager with day-to-day operations of the team
- Coordinate correspondence and communication materials, and distribute/respond in a timely and effective manner
- Interface with the team, client and partner agencies regarding programs/services
- Manage the daily mail, including opening, scanning, distributing and filing
- Perform record keeping, data tracking and reporting, maintain physical and electronic filing systems
- Maintain up to date knowledge of software applications used by the program and support the efficient and effective use of technology
- Collect, compile and tabulate data from survey or reports
- Coordinate special projects, which may include: planning presentations, coordinating communication pieces, disseminating information, evaluating project results
- Offer excellent customer service to our members, customers, partners and staff
- Collaborate with administrative staff in supporting other functions of the agency, including backup support for the receptionist desk
- Other duties as assigned
Competencies
- Technical Capacity
- Personal Effectiveness/Credibility
- Thoroughness
- Collaboration skills
- Communication Proficiency
- Flexibility
- Confidentiality
Education & Experience
Associate’s degree or equivalent with two years of related experience.
Benefits
Competitive wage; salaried position; 3 weeks vacation per year, 12 paid holidays plus sick days; employer paid single health insurance plan; employer paid dental and life insurance; positive work environment and more.
Environment & Physical Demands
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is largely a sedentary role; however, some filing and event set-up/tear-down is required. This would require the ability to move and lift 30 lbs., open filing cabinets and bend, stand for extended periods of time and carry items a short distance as necessary.
Position Type/Expected Hours of Work
This is a full time position and hours of work and days are generally Monday through Friday, 8:00 a.m. to 4:30 p.m.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Apply
Send resume and cover letter to Bethany Drake - bdrake@resourcecoop-mn.gov. Applications will be accepted until the position is filled.